CTRL combination shortcut keys
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CTRL+SHFT+(
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Unhides any hidden rows within the
selection.
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CTRL+SHFT+)
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Unhides any hidden columns within the
selection.
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CTRL+SHFT+&
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Applies the outline border to the selected
cells.
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CTRL+SHFT_
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Removes the outline border from the selected
cells.
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CTRL SHFT ~
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Applies the General number format in
Microsoft Excel.
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CTRL+SHFT+$
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Applies the Currency format with two decimal
places (negative numbers in parentheses).
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CTRL+SHFT+%
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Applies the Percentage format with no
decimal places.
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CTRL+SHFT+^
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Applies the Exponential number format with
two decimal places.
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CTRL+SHFT+#
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Applies the Date format with the day, month,
and year.
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CTRL+SHFT+@
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Applies the Time format with the hour and
minute, and AM or PM.
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CTRL+SHFT+!
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Applies the Number format with two decimal
places, thousands separator, and minus sign (-) for negative values.
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CTRL+SHFT+*
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Selects the current region around the active
cell (the data area enclosed by blank rows and blank columns). In a
PivotTable, it selects the entire PivotTable report.
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CTRL+SHFT+:
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Enters the current time.
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CTRL+SHFT+
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Copies the value from the cell above the
active cell into the cell or the Formula Bar.
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CTRL SHFT Plus ( )
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Displays the Insert dialog box to insert
blank cells in Microsoft Excel.
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CTRL+Minus (-)
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Displays the Delete dialog box to delete the
selected cells.
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CTRL+;
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Enters the current date.
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CTRL+`
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Alternates between displaying cell values
and displaying formulas in the worksheet.
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CTRL+'
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Copies a formula from the cell above the
active cell into the cell or the Formula Bar.
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CTRL+1
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Displays the Format Cells dialog box.
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CTRL+2
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Applies or removes bold formatting.
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CTRL+3
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Applies or removes italic formatting.
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CTRL 4
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Applies or removes underlining in Microsoft
Excel.
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CTRL+5
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Applies or removes strikethrough.
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CTRL+6
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Alternates between hiding objects,
displaying objects, and displaying placeholders for objects.
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CTRL+8
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Displays or hides the outline symbols.
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CTRL+9
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Hides the selected rows.
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CTRL 0
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Hides the selected columns in Microsoft
Excel.
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CTRL+A
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Selects the entire worksheet. If the
worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a
second time selects the current region and its summary rows. Pressing CTRL+A
a third time selects the entire worksheet. When the insertion point is to the
right of a function name in a formula, displays the Function Arguments dialog
box. CTRL+SHFT+A inserts the argument names and parentheses when the
insertion point is to the right of a function name in a formula.
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CTRL+B
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Applies or removes bold formatting.
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CTRL+C
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Copies the selected cells. CTRL+C followed
by another CTRL+C displays the Clipboard.
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CTRL+D
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Uses the Fill Down command to copy the
contents and format of the topmost cell of a selected range into the cells
below.
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CTRL+F
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Displays the Find and Replace dialog box,
with the Find tab selected. SHFT+F5 also displays this tab, while SHFT+F4
repeats the last Find action. CTRL+SHFT+F opens the Format Cells dialog box
with the Font tab selected.
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CTRL+G
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Displays the Go To dialog box. F5 also
displays this dialog box.
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CTRL+H
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Displays the Find and Replace dialog box,
with the Replace tab selected.
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CTRL I
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Applies or removes italic formatting in
Microsoft Excel.
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CTRL+K
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Displays the Insert Hyperlink dialog box for
new hyperlinks or the Edit Hyperlink dialog box for selected existing
hyperlinks.
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CTRL+N
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Creates a new, blank workbook.
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CTRL O
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Displays the Open dialog box to open or find
a file. CTRL SHFT O selects all cells that contain comments in Microsoft
Excel.
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CTRL+P
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Displays the Print dialog box. CTRL+SHFT+P
opens the Format Cells dialog box with the Font tab selected.
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CTRL+R
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Uses the Fill Right command to copy the
contents and format of the leftmost cell of a selected range into the cells
to the right.
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CTRL+S
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Saves the active file with its current file
name, location, and file format.
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CTRL T
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Displays the Create Table dialog box in
Microsoft Excel.
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CTRL+U
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Applies or removes underlining. CTRL+SHFT+U
switches between expanding and collapsing of the formula bar.
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CTRL+V
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Inserts the contents of the Clipboard at the
insertion point and replaces any selection. Available only after you have cut
or copied an object, text, or cell contents.
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CTRL+W
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Closes the selected workbook window.
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CTRL+X
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Cuts the selected cells.
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CTRL Y
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Repeats the last command or action, if
possible in Microsoft Excel.
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CTRL+Z
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Uses the Undo command to reverse the last
command or to delete the last entry that you typed. CTRL+SHFT+Z uses the Undo
or Redo command to reverse or restore the last automatic correction when
AutoCorrect Smart Tags are displayed.
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Function keys
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F1
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Displays the Microsoft Office Excel Help
task pane. CTRL+F1 displays or hides the Ribbon, a component of the Microsoft
Office Fluent user interface. ALT+F1 creates a chart of the data in the
current range. ALT+SHFT+F1 inserts a new worksheet.
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F2
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Edits the active cell and positions the
insertion point at the end of the cell contents. It also moves the insertion
point into the Formula Bar when editing in a cell is turned off. SHFT+F2 adds
or edits a cell comment. CTRL+F2 displays the Print Preview window.
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F3
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Displays the Paste Name dialog box. SHFT+F3
displays the Insert Function dialog box.
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F4
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Repeats the last command or action, if
possible. CTRL+F4 closes the selected workbook window.
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F5
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Displays the Go To dialog box. CTRL F5
restores the window size of the selected workbook window in Microsoft Excel.
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F6
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Switches between the worksheet, Ribbon, task
pane, and Zoom controls. In a worksheet that has been split (View menu,
Manage This Window, Freeze Panes, Split Window command), F6 includes the
split panes when switching between panes and the Ribbon area. SHFT+F6
switches between the worksheet, Zoom controls, task pane, and Ribbon. CTRL+F6
switches to the next workbook window when more than one workbook window is
open.
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F7
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Displays the Spelling dialog box to check
spelling in the active worksheet or selected range. CTRL+F7 performs the Move
command on the workbook window when it is not maximized. Use the arrow keys
to move the window, and when finished press ENTER, or ESC to cancel.
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F8
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Turns extend mode on or off. In extend mode,
Extended Selection appears in the status line, and the arrow keys extend the
selection. SHFT+F8 enables you to add a nonadjacent cell or range to a
selection of cells by using the arrow keys. CTRL+F8 performs the Size command
(on the Control menu for the workbook window) when a workbook is not
maximized. ALT+F8 displays the Macro dialog box to create, run, edit, or
delete a macro.
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F9
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Calculates all worksheets in all open
workbooks. SHFT F9 calculates the active worksheet in Microsoft Excel. CTRL
ALT F9 calculates all worksheets in all open workbooks, regardless of whether
they have changed since the last calculation. CTRL ALT SHFT F9 rechecks
dependent formulas, and then calculates all cells in all open workbooks,
including cells not marked as needing to be calculated. CTRL F9 minimizes a
workbook window to an icon.
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F10
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Turns key tips on or off. SHFT F10 displays
the shortcut menu for a selected item in Microsoft Excel. ALT SHFT F10
displays the menu or message for a smart tag. If more than one smart tag is
present, it switches to the next smart tag and displays its menu or message.
CTRL F10 maximizes or restores the selected workbook window.
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F11
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Creates a chart of the data in the current
range. SHFT+F11 inserts a new worksheet. ALT+F11 opens the Microsoft Visual
Basic Editor, in which you can create a macro by using Visual Basic for
Applications (VBA).
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F12
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Displays the Save As dialog box.
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Other useful shortcut keys
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ARROW KEYS
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Move one cell up, down, left, or right in a
worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data
region: A range of cells that contains data and that is bounded by empty
cells or datasheet borders.) in a worksheet. SHFT+ARROW KEY extends the
selection of cells by one cell. CTRL+SHFT+ARROW KEY extends the selection of
cells to the last nonblank cell in the same column or row as the active cell,
or if the next cell is blank, extends the selection to the next nonblank cell
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BACKSPACE
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Deletes one character to the left in the
Formula Bar in Microsoft Excel. Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion
point.
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DELETE
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Removes the cell contents (data and formulas)
from selected cells without affecting cell formats or comments. In cell
editing mode, it deletes the character to the right of the insertion point.
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END
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Moves to the cell in the lower-right corner
of the window when SCROLL LOCK is turned on. Also selects the last command on
the menu when a menu or submenu is visible. CTRL+END moves to the last cell
on a worksheet, in the lowest used row of the rightmost used column. If the
cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHFT+END extends the selection of cells to the last used cell on the
worksheet (lower-right corner). If the cursor is in the formula bar, CT
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ENTER
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Completes a cell entry from the cell or the
Formula Bar, and selects the cell below (by default). In a data form, it
moves to the first field in the next record. Opens a selected menu (press F10
to activate the menu bar) or performs the action for a selected command. In a
dialog box, it performs the action for the default command button in the
dialog box (the button with the bold outline, often the OK button). ALT+ENTER
starts a new line in the same cell. CTRL+ENTER fills the selected cell range
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ESC
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Cancels an entry in the cell or Formula Bar
in Microsoft Excel. Closes an open menu or submenu, dialog box, or message
window. It also closes full screen mode when this mode has been applied, and
returns to normal screen mode to display the Ribbon and status bar again.
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HOME
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Moves to the beginning of a row in a
worksheet. Moves to the cell in the upper-left corner of the window when
SCROLL LOCK is turned on. Selects the first command on the menu when a menu
or submenu is visible. CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHFT+HOME extends the selection of cells to the beginning of the
worksheet.
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PAGE DOWN
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Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN
moves to the next sheet in a workbook. CTRL+SHFT+PAGE DOWN selects the
current and next sheet in a workbook.
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PAGE UP
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Moves one screen up in a worksheet. ALT+PAGE
UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the
previous sheet in a workbook. CTRL+SHFT+PAGE UP selects the current and
previous sheet in a workbook.
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SPACEBAR
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In a dialog box, performs the action for the
selected button, or selects or clears a check box. CTRL+SPACEBAR selects an
entire column in a worksheet. SHFT+SPACEBAR selects an entire row in a
worksheet. CTRL+SHFT+SPACEBAR selects the entire worksheet. If the worksheet
contains data, CTRL+SHFT+SPACEBAR selects the current region. Pressing
CTRL+SHFT+SPACEBAR a second time selects the current region and its summary
rows. Pressing CTRL+SHFT+SPACEBAR a third time selects the entire worksheet.
Wh
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TAB
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Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet. Moves to the next
option or option group in a dialog box. SHFT TAB moves to the previous cell
in a worksheet or the previous option in a dialog box in Microsoft Excel.
CTRL TAB switches to the next tab in dialog box. CTRL SHFT TAB switches to
the previous tab in a dialog box.
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